📦 Catalog Management - Complete Guide
Master your product catalog with powerful bulk operations and organization tools
🎯 Overview
The Catalog Management system gives you complete control over your products, categories, and images. Built for speed and efficiency, it handles everything from single product edits to bulk operations on thousands of items.
📦 Product Manager
Add, edit, search, filter, and bulk manage all your products with lightning-fast operations.
📂 Category Manager
Organize categories, merge duplicates, bulk assign products, and maintain clean hierarchies.
🖼️ Bulk Thumbnail Creator
Generate optimized thumbnails in multiple sizes from product images automatically.
📦 Product Manager
Adding Products
Single Product:
- Click "+ Add Product"
- Fill in required fields:
- SKU: Unique product identifier (e.g., SHIRT001)
- Name: Product title customers see
- Price: Regular selling price
- Categories: Select one or multiple categories
- Optional fields:
- Description: Full product details
- Meta Title/Description: SEO optimization
- Quantity: Inventory count
- Sale Price: Discounted price if applicable
- Images: Upload product photos
- Set status: Enabled (visible) or Disabled (hidden)
- Click "Save Product"
💡 Pro Tip: Use consistent SKU naming conventions. Examples: SHIRT-MEN-001, RING-GOLD-2CT, DESK-OAK-48. This makes bulk operations and searching much easier.
Bulk Operations
The Product Manager excels at bulk operations. Select multiple products using checkboxes, then:
| Operation |
What It Does |
Use Case |
| Bulk Enable |
Makes products visible on storefront |
Launch seasonal collection |
| Bulk Disable |
Hides products from storefront |
End of season, temporarily out of stock |
| Bulk Delete |
Permanently removes products |
Discontinued items |
| Bulk Category Assign |
Add products to category |
Create "Sale" or "New Arrivals" category |
| Bulk Category Remove |
Remove products from category |
Clean up miscategorized items |
| Bulk Price Update |
Increase/decrease by amount or % |
Store-wide sale or price adjustment |
| Bulk Focus Keyword Injection |
Rewrites name, description, meta fields with semantic keyword injection |
SEO optimization - inject "luxury designer" into multiple products naturally |
Example Workflow - Store-Wide 20% Off Sale:
- Use search to find products you want to discount
- Select all with "Select All" checkbox
- Choose "Bulk Price Update"
- Select "Decrease by percentage"
- Enter "20"
- Click "Update Prices"
- Done! All selected products now 20% off
🎯 Bulk Focus Keyword Injection - SEO Enhancement
Enhance multiple products with semantic keyword injection using the same intelligent engine as the Marketing Product Manager:
How It Works:
- Select products using checkboxes (e.g., all leather wallets)
- Click "Bulk Add Focus Keyword" button
- Modal opens asking for ONE keyword or phrase (e.g., "luxury designer")
- System rewrites for EACH selected product:
- Product Name - Natural injection: "Leather Wallet" → "Luxury Designer Leather Wallet"
- Description - Keywords woven in naturally with varied grammar
- Meta Title - SEO-optimized with keyword
- Meta Description - Keyword integrated naturally
- Tags - Keyword appended (comma-separated)
- Meta Keywords - Keyword appended
- System automatically creates/assigns product attribute with keyword
- Success message shows count: "Successfully updated 47 products with focus keyword 'luxury designer'"
⚡ Semantic Injection: This isn't simple concatenation! System uses 4 natural language patterns with validation:
- Prefix Style: "Luxury Designer Leather Wallet"
- Suffix Connector: "Leather Wallet with Luxury Designer Craftsmanship"
- Dash Edition: "Leather Wallet - Luxury Designer Edition"
- Hyphenated Style: "Luxury Designer-Style Leather Wallet"
Every generated name is validated for natural language (max 2 filler words, no repetition).
Real-World Example - SEO Upgrade for Jewelry Line:
- Search for "ring" in Product Manager
- Select all 23 ring products
- Click "Bulk Add Focus Keyword"
- Enter keyword: "heirloom quality"
- Click "Apply"
- System processes:
Before:
- Blue Sapphire Ring
- Ruby Engagement Ring
- Diamond Eternity Band
After (with natural injection):
- Heirloom Quality Blue Sapphire Ring
- Ruby Engagement Ring with Heirloom Quality Craftsmanship
- Diamond Eternity Band - Heirloom Quality Edition
All descriptions, meta titles, meta descriptions updated with natural keyword integration!
💡 When to Use:
• SEO optimization - inject target keywords into existing products
• Brand positioning - add "luxury", "premium", "handcrafted" across product line
• Category enhancement - add "professional grade" to all tools
• Seasonal updates - inject "summer collection" into seasonal items
• Compliance - add "certified authentic" to all gemstone products
⚠️ Important: This REWRITES your product content using the keyword. Original text is enhanced, not deleted, but the structure changes. Always test on 2-3 products first before bulk applying to entire catalog!
Search and Filter
Find exactly what you need with powerful search:
- By Name: Search product titles
- By SKU: Find specific products by identifier
- By Category: Filter to show only products in selected category
- By Status: Show only enabled or disabled products
- Combined: Use multiple filters together
💡 Pro Tip: Use search before bulk operations. For example, search "winter" to find all winter products, then bulk disable them when season ends.
Image Management
- Upload: Drag & drop or select multiple images
- Order: Drag images to reorder (first image is main product photo)
- Delete: Remove individual images
- Formats: JPG, PNG, WebP supported
- Auto-optimization: Images automatically processed for web
📂 Category Manager
Creating Categories
- Click "+ Add Category"
- Enter category name
- Optionally set parent category (for nested structure)
- Add description and meta information for SEO
- Save
Example Structure:
- Clothing (parent)
- Men's Clothing (child)
- Women's Clothing (child)
- Kids Clothing (child)
Bulk Product Assignment
Quickly organize products into categories:
- Select category
- Click "Bulk Assign Products"
- Search/filter to find products
- Select products to add
- Confirm assignment
💡 Pro Tip: Products can be in multiple categories. Put "Blue Sapphire Ring" in both "Rings" and "Engagement Rings" categories.
Merging Categories
If you have duplicate or similar categories:
- Select source category (will be deleted)
- Click "Merge Into Another Category"
- Select destination category (will keep products)
- Confirm merge
- All products move to destination, source category deleted
⚠️ Warning: Category merging cannot be undone. Always verify you're merging the correct categories before confirming.
Category Organization Best Practices
- Keep it simple: 5-15 main categories is ideal
- Use hierarchy: Parent/child structure for better organization
- Descriptive names: "Men's Athletic Shoes" better than just "Shoes"
- Avoid over-categorization: Too many categories confuses customers
- Cross-categorize: Put bestsellers in multiple relevant categories
🖼️ Bulk Thumbnail Creator
What It Does
Automatically generates optimized thumbnail images in multiple sizes for fast page loading:
- 140w: Small thumbnails for galleries
- 400w: Medium thumbnails for category pages
- 800w: Large thumbnails for product pages
How to Use
- Go to Bulk Thumbnail Creator
- System scans all product images
- Shows which images need thumbnails
- Click "Generate All Thumbnails"
- Wait (processes in real-time, shows progress)
- Done! All images now have optimized thumbnails
💡 When to Run: After uploading new products or if images load slowly. Thumbnails drastically improve page speed.
Technical Details
- Format: WebP (modern, smaller file size) with JPG fallback
- Quality: 85% (optimal balance of quality vs file size)
- Storage: Cached in
products/thumb_cache/ folder
- Automatic: System serves thumbnails automatically once generated
⚡ Speed Tips
Keyboard Shortcuts
Ctrl+F: Quick search
Ctrl+A: Select all
Esc: Close modals
Bulk Everything
Always think bulk-first. Updating 100 products takes the same time as updating 1.
Use Search First
Filter before bulk operations. Find exactly what you need, then act on it.
🔧 Common Workflows
1. Adding New Product Line
- Create category (if needed) in Category Manager
- Add products one by one or import (if using import tool)
- Generate thumbnails in Bulk Thumbnail Creator
- Review products in Product Manager
- Enable all at once with bulk enable
2. Seasonal Sale Setup
- Create "Summer Sale" category
- Search for summer products in Product Manager
- Bulk assign to "Summer Sale" category
- Bulk update prices (20% off)
- Done! Sale live
3. End of Season Cleanup
- Search for seasonal products
- Select all
- Bulk disable (hide from store)
- Keep in database for next year
- Or bulk delete if discontinued
4. Category Reorganization
- Review category structure
- Merge duplicate categories
- Create new parent categories for better hierarchy
- Bulk reassign products to new structure
- Delete empty categories
💡 Best Practices
Regular Maintenance: Review products monthly. Disable out-of-stock, update descriptions, refresh images.
SEO Optimization: Fill in meta titles and descriptions. Use keyword-rich product names. Write detailed descriptions.
Image Quality: Use high-quality product photos. Multiple angles. White or clean backgrounds. Generate thumbnails after uploads.
Inventory Management: Keep quantity updated. Disable products when out of stock. Re-enable when back in stock.
Consistent Naming: Use consistent SKU patterns, category names, and product titles. Makes searching and bulk operations easier.
⚠️ Important Notes
Backup Before Bulk Delete: Deleting products is permanent. Always export or backup before mass deletions.
Test Price Updates: Do a test on 1-2 products before bulk price changes on entire catalog.
Category Dependencies: Some systems may reference category IDs. Check dependencies before deleting categories.